Review & Approval Process

From the University Handbook (64-66):

3.7. Undergraduate and Graduate Curriculum Review and Approval Process

Curriculum is the collective responsibility of the faculty. The curriculum development andreview process will be guided by the policies and goals of the university, colleges, anddepartments. Proposed changes and reactions to those proposals should be communicated to all
interested parties and multiple viewpoints should be considered.

Faculty may initiate proposals by completing and submitting the appropriate course/program
proposal forms. These forms are available online at http://upcc.kennesaw.edu/ (for all
undergraduate proposals forms) and http://gpcc.kennesaw.edu/ (for all graduate proposal forms).

3.7.1 Academic Program Coordination

Kennesaw State University (KSU) assigns responsibility for program coordination to an
academically qualified professional for each major in a degree program and, for some degrees
where a major is not identified, each concentration or curriculum area for a degree program.

The academic program coordinator assures that the assigned degree program, concentration, or
curricular area:

  • contains essential curricular components, and
  • has appropriate content and pedagogy.

To that end, the academic program coordinator:

  • must be academically qualified to teach in and coordinate the assigned program,
  • advises the department faculty and administrators about modifications to the program, and
  • must ensure that approved curriculum changes are communicated to the academic unit that
    houses the program and to the relevant academic advisors.

Each academic program coordinator is appointed by the applicable supervisor (i.e., department
chair, school director, or dean).

The bylaws of the hosting academic unit must list the curricular area(s) for which an academic
program coordinator is assigned. The bylaws may enumerate additional responsibilities for an
academic program coordinator based on the level and/or complexity of the academic program,
and/or on duties assigned by the supervisor(s). The Graduate College, in consultation with the
Graduate Policy and Curriculum Committee (GPCC) and the Graduate Council, defines the
qualifications and expectations of the University’s Graduate Program Coordinators.

Each supervisor ensures that the academic program coordinator name and qualifications for each
applicable program in the unit is up-to-date in the appropriate electronic system.

3.7.2 Curriculum Review Process

There are two categories of proposals, each with a different set of reviewing levels. (In thedescription below, UPCC denotes the university-wide Undergraduate Policies and Curriculum
Committee, and GPCC denotes the university-wide Graduate Policies and Curriculum
Committee).

Category 1. Proposals for Directed Study and Special Topics courses require approval by the:

  1. Department chair
  2. Department curriculum committee (if special topics course)
  3. Education Abroad Director (if study abroad course)
  4. Honors Program Director (if honors course)
  5. Registrar

Category 2. All other course and program proposals require approval by the:

  1. Department curriculum committee
  2. Department chair
  3. College curriculum committee
  4. College dean
  5. Education preparation council (if education courses and programs)
  6. Education dean (if education courses and programs)
  7. General education council (if general education course)
  8. UPCC or GPCC
  9. Dean of graduate college (if graduate courses or programs)
  10. Technology enhanced learning administrator (if online or hybrid curricula)
  11. Provost/VPAA and President

Rejection of a proposal at any of its designated levels of review precludes adoption of the
proposal in its present form and must be accompanied by a written explanation of the rationale
behind the rejection. This explanation is to be distributed by the rejecting level of review to all
earlier levels of review and to the initiator of the proposal.

The UPCC or GPCC will receive course and program proposals from colleges and departments
and insure their compliance with university policies and goals. These committees will maintain
in writing and make available upon request a list of major criteria used in evaluating proposals.
Initiators of proposals under review will be invited to discuss those proposals at scheduled
meetings. Committee recommendations will be directed to the Provost/VPAA and President for
their action and to the Executive Committee of the Senate for its use in monitoring the activities
of these committees. The UPCC and GPCC will also make policy recommendations regarding
the curriculum development and review process to the senate. The General Education Council
will assign one of its own members to serve concurrently as a voting member of the UPCC.

Each college curriculum committee will include representatives from all the departments in the
college. It will maintain in writing and make available upon request a list of major criteria used
in evaluating proposals. Initiators of proposals under review will be invited to discuss those
proposals at scheduled meetings. Input will be solicited from departments within the college that
may be affected by substantive proposals under review. Each college curriculum committee chair
should attend (or send a designee to attend) meetings of the UPCC and/or GPCC as applicable to
relay input from departments within the college that may be affected by substantive proposals
under review from other colleges.

Each department curriculum committee will maintain in writing and make available upon request
a list of major criteria used in evaluating proposals. It will discuss substantive proposals with the
department before passing those proposals on to the chair. It will share with the department the
written explanation of the rejection provided by any level of review.

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